Campus Leadership & Involvement - OrgSync @ Denison University

Forms

Campus Organization Forms

	Additional Key(s) Request form Description Fill Out This form is for campus organizations who have already submitted their request for campus organization space + lease agreement + key request form. It is meant only as a supplementary form for when additional keys are requested. If you have not yet completed the form referenced above, please go here: https://orgsync.com/10255/forms/submission/49092 Fundraising and/or Information Table Registration Form Description Fill Out Denison University recognizes the need for campus organizations to be able to raise money for the support of their organizations. This may be done through group entrepreneurial projects. Vendors being sponsored on campus by campus organizations must pay the organization 15% of total sales or $50/day, whichever is greater, for a space able to accommodate up to three six foot tables. Space for additional tables (up to three) will cost the vendor an additional $25/day, flat fee. There are six-food tables available from the cart available from the cart against the railing on Slayter 2nd Floor. The sponsoring organization is responsible for setting-up tables necessary to facilitate the sale and meeting the vendor upon arrival on campus and then returning the tables to the cart. You may only reserve your table(s) for three days in a row. The use of the Denison name has ideals which must be upheld. The product(s), service(s) or information must avoid demeaning sexual, racial, or other discriminatory references and must avoid promoting the abuse of alcohol or drugs. The Campus Services reserves the right to refuse the selling, distribution of any products, services or information offered by the prospective vendor. Absolutely NO credit card vendors will be approved. PLEASE NOTE: YOU MUST FILL OUT ONE FORM PER WEEK OF TABLE REQUESTS Event Co-Sponsorship Application Form Description Fill Out Campus organizations seeking financial co-sponsorship for a program or event should fill out this form. In order to provide the best possible service to the Denison community, CLIC has developed the following policies and guidelines for organizations requesting program co-sponsorship with CLIC. The Campus Leadership & Involvement Center reserves the right to decline any co-sponsorship application. Financial co-sponsorship is limited to registered campus organizations or departments within the Denison University community. All events receiving financial co-sponsorship MUST (1) have an open admission policy (open to all currently enrolled students), (2) follow all Campus Leadership & Involvement Center programming policies, (3) adhere to the Campus Leadership & Involvement Center Theme Sensitivity Statement. Please note: Preference will be given to alcohol-free events taking place after 10 p.m. on Fridays & Saturdays. FUNDING GUIDELINES & CRITERIA: · The event is open to all currently enrolled Denison University students. · The planned event does not specifically advocate a specific political and/or religious point of view (i.e. supporting a particular presidential candidate for speaking engagement). · The event does not infringe on the Campus Leadership & Involvement Center's Theme Sensitivity Statement, Denison University Document on Harassment, the Student Conduct Code, Denison University's BYOB Alcohol policy, or any other University document. · The sponsoring organization does not request more than 1/2 of the total operating costs from Campus Leadership & Involvement Center for the event. · The sponsoring organization is registered and in good standing with the University. · All involved organizations successfully complete the application process (i.e. timely application, signed co-sponsorship application, event evaluation completed and returned to CLIC). · Events that are used as a fundraising source for organizations or philanthropy projects are not eligible for co-sponsorship with the CLIC. · The Campus Leadership & Involvement Center must be listed as a co-sponsor on all event advertising. · A follow-up meeting to discuss and evaluate the event must take place, between the Director of Campus Leadership & Involvement and the primary sponsoring organization representative within two weeks of the event's completion. The purpose of this meeting is to review the program itself and to discuss the co-sponsorship effort. In order to be prepared for this meeting, the organization representative must have completed the Co-Sponsorship Event Evaluation Form prior to the meeting. Failure to fulfill this requirement may result in the organizations being ineligible for CLIC co-sponsorship funding for one academic year. This form must be filled out in its entity and returned to the Campus Leadership & Involvement Center no later than 14 days prior to the event. Upon submitting this application and any copies of the event's preliminary advertising, the primary organization sponsoring the event must schedule to meet with the Director of Campus Leadership & Involvement Center to discuss the event and review the request. Campus Organization Office Hours Description Fill Out All campus organizations who maintain office space are required to hold office hours. Organizations must hold a minimum of 10 hours per week. At least three hours must be held in regular business hours, 8:30 a.m. - 4:30 p.m. Organizations are responsible for posting office hours on the door of the office space. As per the lease agreement, periodic checks of the office space and office hours will be made by the Campus Leadership & Involvement Center. Please attach a Word or PDF document with current semester office hours. Request for Campus Organization Space (Cabinet, Closet, Office) + Lease Agreement + Key Requests Description Fill Out This form encompasses three major items: Request for organization leased space Organization lease agreement Request for keys This form can only be filled out by the organization's president. Organizations with a current lease for 2012/13 who solely wish to request additional keys may use the ADDITIONAL KEY REQUEST FORM. Campus Organization Leased Space Work Order Request Description Fill Out Campus organizations that hold leases (with cabinets, closets or offices) and require adjustments or modifications to the space must make them via this form. Please allow seven (7) working days for a response. Off-Campus Event Registration Form (SUBSTANCE FREE) Description Fill Out This form should be completed for substance-free, off-campus organization events. Examples include retreats, conferences/conventions, philanthropies and sisterhood/brotherhood events. Red Tech- Sound and Lighting Request Description Fill Out This form is for organizations to request sound and lighting for your event. Your request must be submitted at least two weeks prior to the event date for full consideration. Please note Red Tech holds the right to deny organizations for sound and lighting requests due to availability of Red Tech staff and equipment.

Event Forms

	'Programming To-Go' Order Form Description Fill Out Programming for floor events, team bonding, or other organizations can be time consuming and hard to get started on. The Campus Leadership and Involvement Center (CLIC) is offering 'Programming To-Go', an easy, pain-free way to programming for whatever your needs are. We offer options for small to large size groups and provide materials to you for various programs. You order the program that you need and we deliver! Order form must be submitted no less than two weeks prior to intended date of program. Materials and resources must be returned within two days of program complete. For questions please contact the Campus Leadership and Involvement Center at (740)587-6394 or stop by our office located on the 3rd floor of Slayter Union 8:30-4:30 Monday through Friday..

Fraternity & Sorority Life Forms

	Serenade Week Registration-Fraternity/Sorority Life Description Fill Out This form is for registration of Serenade Week events. Fraternity/Sorority Life Data-Spring 2012 Snapshot Fill Out On-Campus Event with Alcohol-Registration-Fraternity and Sorority Life Description Fill Out Fraternity and sorority life form for events with alcohol in Slayter on the 3rd Floor or in Lamson Lodge.

General

	Request for OrgSync Administrator Access Form Description Fill Out This form allows students to request Administrator Access to their campus organization on OrgSync. Campus Leadership & Involvement Promotion Request (This Week On Campus Email Submissions/Semester Poster/Twitter/etc.) Description Fill Out The Campus Leadership & Involvement Center assists campus organizations and departments in the promotion of all-campus events. Organizations and departments may submit this form to include their upcoming programs in CLIC's various publications, including, but not limited to: This Week on Campus Email, Facebook, Twitter, etc. IMPORTANT: In order to be considered for publication, events must be submitted NO LATER THAN ONE WEEK before event start. Off-Campus Event with Alcohol-Registration-Fraternity/Sorority Life Description Fill Out This form serves as an Off-Campus Event Registration Form for Fraternity/Sorority Life where alcohol is served/sold. CLIC Co-Sponsorship Evaluation Description Fill Out Please fill out this evaluation based on your experience by co-sponsoring your event with the Campus Leadership & Involvement Center.